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Templates & Sharing

Two distinct things live on this page. Don't conflate them:

  1. Templates are the catalog of reusable starting points in the gallery. Importing a template creates a new document seeded with the template's content. Publishing a template adds your document to the catalog.
  2. Sharing turns one of your existing documents into a public link other people can read (and optionally fork).

The two surfaces use different buttons, different storage, and different ideas of "public."

Templates

Open the gallery from the + button in the sidebar. It shows:

  • Official templates maintained by the deployment (e.g., USAF Memo, DAF Form 1206).
  • Community templates published by other users on this instance.
  • Starred — templates you've starred for quick access (synced across devices when signed in).
  • Recents — templates you imported most recently. Guests get this too, stored on the current device only.

Filter, search, and sort the catalog from the gallery controls. Your choices persist across reloads.

Importing a template

Click a template, then Use Template. The app creates a new document with the template's frontmatter and body, and opens it in the editor. Templates can be re-imported any time — each import creates an independent document copy.

Publishing a template

Use Publish as Template (in a document's options menu) to add it to the gallery. The form asks for:

  • Name (up to 200 characters)
  • Description (up to 2000 characters)

Inline validation and a live character counter highlight problems before submit.

Publishing creates a snapshot. Later edits to your source document do not change the published template until you republish.

  • Republish — updates the published template from your current source document. Anyone who imports the template after republishing gets the new content; existing imports are unaffected.
  • Reset to Published — rolls your source document back to the content of the last published snapshot. Useful when you've experimented locally and want to revert.
  • Unpublish — removes the template from the gallery. The linked source document goes with it.

Stars on a template are public counts visible to the template's author.

Sharing a document

A document is private to you by default. Use Share in the top bar to copy a public link — anyone with the link can read the document; only you can edit. Read-only viewers see a Fork action that creates their own independent, editable copy.

Sharing a document is not the same as publishing a template:

  • A shared document is a single read-only artifact reachable by URL. It does not appear in the gallery.
  • A published template appears in the gallery and can be imported by anyone allowed to see it.

Use sharing for one-off reviews and forwarded drafts. Use publishing when you want the document reused as a starting point.

Forking

Anyone reading a shared document can fork it. A fork is a new document owned by the forker; the original is untouched.

Common reasons to fork:

  • Customize a shared draft you don't own.
  • Branch a document for a parallel revision.
  • Start from a colleague's example without disturbing theirs.

Storage limits

  • Document body: 512 KB per document.
  • Template name: 200 characters.
  • Template description: 2000 characters.

Inline counters in the editor and publish form warn before save. Save is rejected past the limit.

Privacy summary

  • Private documents are visible only to their owner.
  • Shared documents are visible to anyone with the link. URLs cannot be enumerated or guessed.
  • Published templates are visible in the gallery to everyone allowed to see it on this instance.

For exact data flow, table by table, see the host organization's privacy notice.