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Document Types

Every TongueToQuill document is bound to a Quill (template) via the $quill field in its root frontmatter. The Quill determines the layout, the schema, and what fields the metadata widget shows.

This page lists the built-in Quills shipped by the default deployment. Your instance may add additional Quills — check the template gallery.

USAF / USSF Official Memorandum

$quill: usaf_memo

The same Quill covers both services. The signature service line (USAF or USSF) and the letterhead caption differentiate them.

Required fields: memo_for, subject, signature_block.

Used for routine correspondence, taskings, recommendations, decision memos, and most chain-of-command communication. See Anatomy of a Memorandum for the full field list.

~~~card-yaml
$quill: usaf_memo@0.2
letterhead_caption:
  - HEADQUARTERS 20TH FIGHTER WING
memo_for:
  - 20 FW/CC
memo_from:
  - 20 OSS/CC
subject: Weekly Operations Update
signature_block:
  - JOHN A. SMITH, Lt Col, USAF
  - Commander
tag_line: Aim High
~~~

Summary of the week of 11–15 May 2026.

Recommend continuing current sortie tempo through end of period.

Top-level paragraphs auto-number; do not type the 1., 2. yourself.

Memorandum for Record (MFR)

Same Quill as the USAF memo. To produce an MFR:

  • Set memo_for to RECORD (one entry).
  • Leave memo_from blank in the metadata widget.

The letterhead renders MEMORANDUM FOR RECORD; the FROM: line is shown without a value. Use the body to document something for the file — a phone call, meeting summary, in-person decision, inspection — when there is no specific external recipient.

~~~card-yaml
$quill: usaf_memo
letterhead_caption:
  - HEADQUARTERS 20TH FIGHTER WING
memo_for:
  - RECORD
subject: Safety Briefing — 14 May 2026
signature_block:
  - JANE Q. PUBLIC, TSgt, USAF
  - NCOIC, Wing Safety
~~~

On 14 May 2026, conducted the mandatory pre-flight safety briefing.

Attendees: TSgt Smith, SSgt Johnson, A1C Garcia.

Topics covered: cold-weather operations, runway incursions, ORM refresh.

Letter of Counseling (LOC)

Same Quill (usaf_memo) with a multi-card structure: a root memo body plus two indorsement cards (acknowledgement of receipt, member response).

Used for documented administrative counseling per AFI 36-2907. The default template includes the Privacy Act statement and pre-filled indorsement scaffolding.

What you fill in:

  • The dated description of the incident (cite UCMJ articles where applicable).
  • The counseling itself and the expected improvement.
  • The signer's information on the main card and on each indorsement.

See Indorsements for the indorsement card schema.

Rebuttal

Same Quill (usaf_memo). The companion to an LOC, LOR, or LOA: the member's response, with supporting documents listed in attachments. The renderer numbers attachments (single attachment unnumbered; two or more numbered).

Pass Request

Same Quill (usaf_memo). A 3- or 4-day special-pass request per DAFI 36-3003, with body sections for purpose, narrative, and the referenced regulation language. The default template ships with a commander-approval indorsement card.

Recommended subject form: DD MMM YYYY – DD MMM YYYY, Special Pass Request.

DAF Form 1206 — Nomination for Award

$quill: daf1206

Award nomination form. Distinct layout from the memo Quill; the schema captures nominee identity, period of performance, and categorized accomplishment bullets.

The body holds the accomplishment bullets — short, impact-first phrasing per the stuffer-bullet convention. The Quill does not enforce bullet style; that's owned by the nominator and the endorsing chain.

Optional accomplishments_continued card carries page-2 overflow bullets. Rank/name on page 2 mirrors the main nominee line automatically.

Frontmatter fields include award, category_if_applicable, award_period, rankname_of_nominee, majcom_fldcom_foa_or_dru, dafsc_duty_title, nominees_telephone_dsn_commercial, unit_office_symbol_street_address_base_state_zip, unit_commander_rank_name_and_telephone. Field naming reflects the printed form layout — long but searchable.

DAF Form 4392 — Pre-Departure Safety Briefing (Page 2)

$quill: daf4392

The page-2 portion of the pre-departure safety briefing form. Required for travelers under age 26 per applicable safety guidance.

Required fields: transportation_mode (one of pmv, airplane, bus, train, motorcycle, other), departure_date, final_destination, organization.

Optional: dept_flight_num, arrival_flight_num, notes.

The form has no prose body — all content lives in the frontmatter.

AF Form 4141 — Individual's Record of Duties and Experience

$quill: af4141

The ground-environment-personnel duty record. The main card carries identity fields (name, unit, grade, commanders_auth); each row in the Record of Experience table is a separate experience card.

Up to 16 rows fill page 1; up to 21 more fill page 2, for a maximum of 37 rows.

Choosing the right template

Situation Template
Routine correspondence up, down, or across the chain USAF / USSF Memo
Documenting something for the file (no recipient) USAF Memo with memo_for: [RECORD] and memo_from blank (MFR)
Adverse administrative action (verbal counseling, formal LOC) Letter of Counseling
Responding to an LOC / LOR / LOA Rebuttal
Time off (3-day / 4-day special pass) Pass Request
Award package submission DAF Form 1206
Pre-travel safety documentation (travelers under 26) DAF Form 4392
Ground environment duty record AF Form 4141
Anything not listed Start from USAF Memo; publish your variation as a community template if useful

When the built-in template doesn't fit

Three options, in increasing order of effort:

  1. Edit the body. Frontmatter is structured; the body is yours. Most "missing" content can live there.
  2. Use Advanced Mode. Edit raw frontmatter directly. Unknown keys are ignored by the renderer.
  3. Publish a variant as a community template. Build the document once, then Publish as Template. See Templates & Sharing.

For an entirely new layout (a new Quill with a new schema), the format is owned by the deployment's Quill catalog. Coordinate with whoever maintains your instance.